Tournament Organizer Terms

Status: Public policy Effective date: 2026-06-16 Last updated: 2026-06-16

1. Purpose

These Tournament Organizer Terms apply when you create, manage, promote, sponsor, staff, score, or operate tournaments through SportPulse.

They apply alongside the Terms of Service, Fair Play, Community, and Moderation Policy, Cancellation, Refund, and No-Show Policy, and Safety Waiver and Assumption of Risk.

2. Organizer Authority

By creating or managing a tournament, you represent that:

• You are authorized to organize the event.
• You have venue permission or a legitimate custom venue arrangement.
• Your event complies with applicable law, venue rules, safety obligations, tax obligations, and sports rules.
• Tournament details, fees, rules, schedules, categories, sponsor information, eligibility, and prizes are accurate.
• You have authority to upload logos, banners, sponsor content, and other assets.

3. Tournament Details

Organizers are responsible for accurate:

• Tournament name, category, format, description, dates, venue, custom venue, coordinates, and visibility.
• Eligibility rules, age rules, gender/category rules, skill rules, registration limits, team size, and partner rules.
• Match format, scoring rules, max sets, points per set, courts, match duration, daily start/end time, and number of courts.
• Registration deadline, refund policy, check-in process, reporting time, walkover rules, and dispute process.
• Staff roles, scorers, sponsors, communications, and safety arrangements.

Material changes must be communicated promptly.

4. Registration and Teams

Organizers may approve, reject, withdraw, or manage teams only in good faith and according to disclosed rules. Organizers must not discriminate unlawfully, manipulate brackets, favor participants unfairly, or accept registrations beyond safe or disclosed capacity.

For doubles or team events, captains and participants must ensure partner consent and eligibility.

5. Fees, Payments, and Refunds

If tournament fees are collected through SportPulse:

• Organizers must disclose fees, taxes, refund rules, and included services.
• Refund rules must comply with the Cancellation, Refund, and No-Show Policy and applicable law.
• Organizers may be responsible for refunds caused by organizer cancellation, inaccurate rules, venue failure, overbooking, or event misrepresentation.
• SportPulse may hold, offset, or adjust payouts for refunds, disputes, fraud, chargebacks, or compliance review.

If fees are collected outside SportPulse, organizers remain responsible for lawful collection, receipts, tax compliance, refunds, and disputes. SportPulse may restrict off-platform payment solicitation where it creates risk or violates platform rules.

6. Scheduling, Fixtures, and Scoring

SportPulse may provide auto-scheduling, fixture generation, bracket tools, standings, and scoring. These tools depend on organizer inputs and may require review.

Organizers remain responsible for:

• Checking generated fixtures before publishing.
• Resolving conflicts.
• Updating court and match times.
• Assigning scorers or staff.
• Recording accurate results.
• Handling objections, walkovers, byes, delays, and reschedules.

Automated tools do not guarantee fair, optimal, conflict-free, or regulation-compliant schedules.

7. Sponsors and Promotional Content

Organizers must have authorization for sponsor names, logos, banners, offers, and claims. Sponsor content must not be illegal, misleading, infringing, unsafe, obscene, discriminatory, or targeted unlawfully at minors.

SportPulse may remove sponsor content or promotional assets that violate policy, law, app-store rules, payment rules, or third-party rights.

8. Promotion Boosts

Organizers may purchase or receive promotion boosts where available. Boosts increase visibility but do not guarantee registrations, views, participants, revenue, ranking, sponsor value, or event success.

Boost content must be accurate and policy-compliant. SportPulse may pause, reject, or remove boosts for violations.

9. Event Safety

Organizers are responsible for reasonable event safety planning, including:

• Venue readiness.
• Court condition.
• Crowd control.
• Weather or facility contingency.
• First-aid or emergency procedures appropriate for the event.
• Staff briefings.
• Minor participation safeguards.
• Incident reporting.

SportPulse is not responsible for on-site supervision unless expressly agreed in writing.

10. Player Conduct and Discipline

Organizers may enforce tournament rules for no-shows, late arrivals, walkovers, misconduct, score disputes, eligibility breaches, and unsafe conduct. Disciplinary decisions must be applied fairly and documented where possible.

SportPulse may independently restrict accounts for violations of SportPulse policies.

11. Data and Communications

Organizers may receive participant names, contact details, team data, match schedules, scoring data, payment status, and support information as needed to operate the tournament.

Organizers must use participant data only for tournament purposes, protect it, avoid spam, and not disclose it outside authorized staff or required recipients.

12. Cancellation, Postponement, and Force Majeure

If an organizer cancels or postpones an event, they must promptly notify participants and SportPulse. Refund, credit, or reschedule obligations depend on tournament rules, this policy package, and applicable law.

Organizers must not mark a tournament as available if they know venue, staffing, or safety conditions make the event impractical.

13. Records and Disputes

Organizers should maintain records of registrations, team approvals, payments, refunds, schedules, scoring disputes, rule decisions, and incident reports. SportPulse may request records to resolve disputes or comply with law.

14. Suspension of Organizer Privileges

SportPulse may restrict or remove organizer privileges for:

• Repeated cancellations.
• Misleading event pages.
• Unsafe conduct.
• Payment or refund abuse.
• Sponsor misuse.
• Discrimination.
• Score manipulation.
• Data misuse.
• User complaints.
• Legal or app-store risk.